How to create an Outlook Task

How to create a new Task in Outlook

3 ways of adding a new Task in Outlook

In this blog post I am going to quickly run through how to add a new Task in Outlook.

Outlook has a few different task management tools. You have the Tasks section, To-Do lists and bar. I find myself using the Tasks section, I find it rewarding ticking the tasks off as I have completed them.

I will run through how to add a new Task in Outlook.com, the Outlook desktop app for Windows and for Mac (OSX). Click the link below to navigate to the section that will be most useful for you.

How to add a task using Outlook.com

Add a task using Outlook for Windows

How to add a task using Outlook for Mac

How to add a task using Outlook

Browse to Outlook.com and log in.

Once you have successfully logged in to Outlook.com. Click on the ‘To Do’ in the navigation bar, at the bottom right of the browser window.

Task navigation item in Outlook.com

This should now take you to the task management section of Outlook.com.

The Tasks section it slightly different from the new contact and email screen.

In the middle of the screen you should see a little plus symbol with ‘Add task’ next to it.

Add a new task in Outlook.com

After clicking the add symbol, the Add task section becomes editable. A little cursor appears at the start of the text and you can begin entered the title of the task you want to complete at a later date.

Entering a task in Outlook.com

Once you have entered the required task. Either hit enter on your keyboard or click off the task it will be saved in the Tasks list.

If you click on the task entry and task pane will appear to the right of the browser window. Here you can set things like due date or attached a file.

You can even add a number of steps you may have to take to complete the task. These can be added in the same way you add a new task.

There you have it. Quickly and effortlessly add a task using Outlook.com. Allowing to improve your time management and workload.

How to add a task using Outlook for Windows

Open your Windows Outlook desktop app.

Click on the ‘Tasks’ button in the navigation bar, at the bottom right of the app.

Task navigation menu item in Outlook for Windows

This should now take you to your To Do/Task management section of Outlook.

By default the Outlook app will take you to the To Do section. All you need to do is click on the second item in the left hand navigation screen. This will take you to your Tasks section.

There are two ways to add a new task in the Outlook desktop app. I will run through both options

Quickly add a task in Outlook for Windows

Quickly add a task in Outlook

After selecting the Tasks menu item. There will be a row available in the task section with the text ‘Click here to add a new Task’.

Begin typing in this row an hit Enter when you are happy with the title.

After quickly adding a task in Outlook for Windows

This is a great way to quickly add a load of task into Outlook. If, like me you just want to brain dump that jobs you need to complete that day. This is a quick way to get them out of your head into something manageable.

In-depth way to add a task in Outlook for Windows

If you want to set things like start due, due date and use a variety of advanced features. You may be better using the ‘New Task’ form.

After selecting the Tasks menu item. Click on the ‘New Task’ button in the top left of the screen

New task button in Outlook for Windows

After clicking the “New Task” button you should see the following screen.

New task screen in Outlook for Windows

Enter the information of the task you would like to complete in the future.

It may be worth spending a little time browsing through the bar at the top to see what features are available. The task functionality in the Outlook desktop app is comprehensive and powerful, pretty cool stuff.

Once you have added all the relevant information the “Save & Close” button in the top left of the new task screen.

Save a new task in Outlook for Windows

After clicking the save and close button. The new task screen will close and you should see the task subject in the listing

Task saved to listing in Outlook for Windows

This is a great way to add more complex tasks that you may need to complete.

I personally found this method of creating and managing task great when I was freelancing. Allowing you to set things Total work, Actual work, Billing information. Outlook quickly allows you to compose an email to your client(s) and give them an update of how things are progressing. Like I said pretty cool stuff

There you have it. Quickly and effortlessly add a new task using the Windows Outlook desktop app.

How to add a task using Outlook for Mac

Open your Mac Outlook desktop app.

Click on the ‘Tasks’ button in the navigation bar, at the bottom right of the app.

Task navigation menu item in Outlook for Mac

This should now take you to your Task management section of Outlook.

After selecting the Tasks menu item. Click on the ‘New Task’ button in the top left of the screen

New task button in Outlook for Mac

After clicking the “New Task” button you should see the following screen.

New task screen in Outlook for Mac

Enter the information of the task you would like to complete in the future.

It may be worth spending a little time browsing through the menu at the top to see what features are available. The task functionality in the Outlook desktop app is comprehensive and powerful, pretty cool stuff.

Once you have added all the relevant information the “Save & Close” button in the top left of the new task screen.

Save task in Outlook for MAc

After clicking the save and close button. The new task screen will close and you should see the task subject in the listing.

Task listing in Outlook for Mac

This is a great way to add more complex tasks that you may need to complete.

I personally found this method of creating and managing task great when I was freelancing. Allowing you to set things Total work, Actual work, Billing information. Outlook quickly allows you to compose an email to your client(s) and give them an update of how things are progressing. Like I said pretty cool stuff

There you have it. Quickly and effortlessly add a new task using the Mac Outlook desktop app.

Manage your task on any device.

I hope you have found this blog post useful. Outlook is great option for managing your ‘jobs to be done’ and for time management. If you are in need to a task management process and spend a chunk of your day using Outlook. The task section is a useful and very powerful tool.

Thanks for reading.

Leave a Reply

Your email address will not be published. Required fields are marked *

Share on facebook
Share on twitter
Share on linkedin
Share on whatsapp
Share on email
Share on mix
Share on reddit
Share on digg

Most Recent